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Assistant, EVP Development Unscripted Original Series

Job Purpose:
Seeking an Assistant with a minimum of 2 years of administrative experience in the entertainment industry. This role will support the EVP, Development Unscripted Original Series of a large television production company that specializes in unscripted programming.  Must have an interest in current programming (and will have a hand in development), professional phone manner, and familiarity with industry players.

He/she will be responsible for managing heavy phones, rolling calls, setting appointments and meetings, updating calendars, booking travel, as well as coordinating alongside the creative team as needed.  He/she will also provide support to the Development team.

Essential Responsibilities:

  • Manage phones, calendars, schedules and conference calls
  • Organize meetings and appointments
  • Creates Executive expense reports
  • Possess excellent follow through skills (status reports and confirmation of tasks completed)
  • Assist with booking travel
  • Assist with scheduling all pitches and coordinating internally, as well as maintaining a log to track all 3rd party pitches
  • Assist with creating documents such as buyer and agents lists for internal use
  • Maintain standards of strict confidentiality with respect to all matters and documents
  • Promote teamwork and work well with executives, staff, external associates and visitors at all levels
  • Handle other miscellaneous duties, special events and projects assigned

Skills & Qualifications:

  • College degree preferred
  • Minimum 2+ years’ administrative experience at senior management level within entertainment industry
  • Agency experience preferred
  • Advanced skills in MS Office, including Word, Excel, PowerPoint and Outlook
  • Excellent organizational skills
  • A clear sense of urgency, and ability to complete tasks accurately and efficiently
  • Excellent computer and technology skills – Mac & Windows: Microsoft Word, Outlook, Excel, PowerPoint, iPad, iPhone
  • Excellent communication skills - both verbally and written with professional phone manner
  • Ability to prioritize, meet deadlines, make decisions and change course of action quickly
  • Detail oriented with the ability to maintain professionalism under pressure
  • Ability to anticipate needs, be proactive, resourceful and flexible
  • Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
  • Strong people skills, including the ability to work effectively with other executives, talent, talent reps, assistants and staff at all levels
  • Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments

Eligibility Requirements:

  • Must have unrestricted work authorization to work in the United States.
  • Must be 18 years or older.

If you are interested in applying for this position, please click here.

  • 5161 Lankershim Blvd, Suite 400, North Hollywood, CA 91601
  • Phone: +1-747-529-8000
  • [email protected]
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