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Administrative Assistant, HR & Finance

Job Purpose:
Endemol Shine North America seeks an Administrative Assistant to support the CFO, SVP, Finance, and the SVP, Human Resources of a large television production company who oversees both North America and Latin America. The ideal candidate will have a minimum of 1-2 years of administrative experience in the entertainment industry.  An interest in Finance is a plus.

He/she will be responsible for managing heavy phones, setting appointments and meetings, updating calendars, booking travel, as well as coordinating alongside the Finance and HR teams as needed. 

Essential Responsibilities:

  • Manage phones, calendars, schedules and conference calls
  • Organize meetings and appointments
  • Create expense reports and PO’s
  • Prepare reports, collect and analyze information; prepare presentations
  • Possess excellent follow through skills (status reports and confirmation of tasks completed)
  • Assist with booking travel (domestic and international)
  • Maintain standards of strict confidentiality with respect to all matters and documents
  • Assist Accounting team with various projects such as mailing checks and scanning documents.
  • Assist Production accounting department with misc. duties such as cutting checks, printing cost reports, and assisting accountants with tasks.
  • Organize and execute department events – finance and accounting outings/lunches
  • Completing special projects for multiple department heads in Finance, and HR
  • Prepare and manage signatures to memos, letters, and/or correspondence
  • Develop and utilize historical information; provide retrieval of information
  • Assist in the preparation and management of documents and logistics for cost-report meetings
  • Work with Facilities to help coordinate meetings, and events for HR and Finance.
  • Promote teamwork and work well with executives, staff, external associates and visitors at all levels.
  • Handle other miscellaneous duties, special events and projects assigned.

Skills & Qualifications:

  • Minimum 1-2 years’ administrative experience at Senior Management/C level within the entertainment or finance industry
  • Ability to manage and interact with high level executives, as well as handle extremely confidential and sensitive personal/professional matters
  • Self-starter and ability to use good judgment
  • A clear sense of urgency and ability to complete tasks accurately and efficiently; highly organized
  • Excellent computer and technology skills – Mac & Windows: Microsoft Word, Outlook, Excel, PowerPoint, iPad, iPhone
  • Excellent communication skills - both verbal and written - with professional phone manner
  • Ability to prioritize, meet deadlines under pressure, make decisions and change course of action quickly and anticipate needs
  • Ability to be proactive, resourceful, flexible and exhibit confidence under pressure
  • Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
  • Strong people skills, including the ability to work effectively with other executives, assistants and staff at all levels.  In particular, international counterparts and other Senior Executive Assistants
  • Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments

Eligibility Requirements:

  • College degree
  • Must have unrestricted work authorization to work in the United States.
  • Must be 18 years or older.

If you are interested in applying for a position at Endemol Shine North America, please click here.

  • 5161 Lankershim Blvd, Suite 400, North Hollywood, CA 91601
  • Phone: +1-747-529-8000
  • [email protected]
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